TPF FUNDING PROCESS
Regulation 9. Funding Eligibility
A tourism implementing agency shall be eligible to apply for funding from the Fund if—
(a) In the case of a state corporation or a government agency—
- has an annual work programme aligned to the strategic plan of the corporation or agency and the medium term plan approved by the governing body of the state corporation or agency
- has, in the case of an infrastructure development project, prepared project designs, plans and bills of quantities, approved by the governing body and the requisite regulatory approvals from relevant government institutions
- meets any other criteria set out by the Board.
(b) in case of a Ministry or a State Department, that Ministry or State Department —
(i) has an annual work programme aligned to the strategic plan of the Ministry or state department and the medium term plan approved by the Cabinet Secretary responsible for that Ministry or State Department;
(ii) has, in the case of an infrastructure development project, prepared project designs, plans and bills of quantities, approved by the accounting officer of that Ministry or State Department and the requisite regulatory approvals from relevant government institutions; and
(iii) Meets any other criteria set out by the Board
Regulation 10; Procedure for Funding Cont’d
10 (3)(a) An application for funding under paragraph (2) shall be accompanied by—(a) in case of a state corporation or government agency—
• (i) the minutes of a properly constituted meeting of the governing body of the state corporation or government agency containing the resolution to apply for funding from the Fund;
•(ii) an annual work programme aligned to the strategic plan of the state corporation or government agency approved by the governing body of that corporation or agency and the Medium Term Plan approved by the Cabinet Secretary responsible for that state corporation or government agency;
•(iii) where the project is an infrastructure development project, the project designs, plans and bills of quantities approved by the governing body and the requisite regulatory approvals from relevant government institutions, where applicable;
iv) a statutory declaration of programmes funded through other sources, if any;
(v) the details and signatories of the bank account in the name of the state corporation or government agency where the funds shall be channeled; and
(vi) any other additional information as may be required by the Board.
10 3(c) in the case of a Ministry or State Department—
(i) an annual work programme aligned to the strategic plan of that Ministry or State Department and the Medium Term Plan;
(ii) a written confirmation from the accounting officer responsible for that Ministry or State Department that the there is no other funding for the same programme, project or activity;
(iii) where it is an infrastructure development project, the project designs, plans and bills of quantities approved by the accounting officer of that Ministry or State Department and the requisite regulatory approvals from relevant government institutions, where applicable
(iv) An accounting officers’ declaration of programmes funded through other sources, if any;
(v) the details and signatories of the bank account in the name of that Ministry or State Department where the funds shall be channeled; and
(vi) Any other additional information as may be required by the Board.
Regulation 11. Conditions for disbursements of funds.
11. (1) the funds shall only be disbursed if—.
(a) The disbursement is approved and recorded in minutes of the Board; and
(b) The disbursement is to meet the expenses related to the objects and purpose of the Fund.
(2) The Board may set out other conditions and requirements for release of funds, to ensure efficient and effective management of resources.
Regulation 13. Request for payment from the Fund
•13. A tourism implementing agency shall only request for payments from the Fund where—
(a) The project to be financed is procured in accordance with the Public Procurement and Asset Disposal Act, 2015
b) The project to be financed is included in the approved estimates of revenue and expenditure for the tourism implementing agency; and
(c) The requirements of regulation 11 are met.
•Regulation 18. Applications for payments out of the fund.
(1)Applications for payment out of the Fund shall be made by a tourism implementing agency in a format specified by the Board at least 21 days before the due date.
(2)Any applications for payment made under paragraph (1) of this regulation shall be supported by documents required under these Regulations which shall include—
(a) The name and address of the payee (tourism implementing agency);
(b) The bank account details of the payee;
(c) Specific project to be financed; and
(d) Any other additional information as may be deemed necessary by the tourism implementing agency
•Regulation 12. Obligations of the recipient of funds.
12. (1) A recipient of the funds shall─
(a) Submit quarterly and annual progress reports of the programmes, projects and initiatives funded by the Fund; and
(b) Allow staff of the secretariat to monitor and evaluate programmes, projects and initiatives funded by the Fund.
•12 (2) A recipient of the funds shall return any unutilized funds disbursed in accordance with these Regulations where—
•(a) the purpose for which the funds were disbursed was not undertaken;
•(b) the purpose for which the funds were disbursed was undertaken but the funds were not fully utilized; or
•(c) savings are realized as a result of change in circumstances.